AI Workflow Templates · 6 curated so far

Not just a tool list — a process you can actually follow

Each template breaks a task down into: which tools to use, what to do at every step, and the exact prompts to use — so you can run through a complete task the first time.

Complete Competitor Analysis with AI
Flagship · Full breakdown
3 tools5 steps2-3 hours
From gathering information to SWOT analysis to a report outline — a complete competitor analysis workflow.
Batch-Produce Instagram Content
2 tools4 steps~1 hour/post
From topic ideas to captions to cover-image prompts — batch-produce Instagram-style content.
Build a Customer Service Script Library
2 tools4 steps~half a day
Turn scattered support Q&A into a structured, searchable script library.
Write a Job Posting + Interview Questions
1 tool3 steps~30 minutes
Input role requirements, get a job posting draft plus a matching interview question bank in one pass.
Build a Product Launch Content Package
3 tools5 steps~half a day
From core selling points to a press-style announcement to social captions — produce a full launch content package in one pass.
Draft a Product Requirements Doc (PRD)
1 tool4 steps1-2 hours
From background and problem statement to a feature breakdown to a full first-draft PRD.

Flagship breakdown: Complete Competitor Analysis with AI

Tools involved: Perplexity / ChatGPT (with web search) + a spreadsheet tool · Full process ~2-3 hours (manual research usually takes 1-2 days)
1
Gather basic competitor information with AI
Tool: Perplexity (web-connected search)
Help me gather [competitor name]'s product updates, pricing changes, and user reviews (3 positive, 3 negative) from the last 6 months, and organize it into a table with three sections: Product Updates, Pricing Changes, and Reputation.
2
Identify our differentiation
Tool: continue the same conversation
Based on the information above, compare our product [our product] against the competitor across three dimensions: core features, target audience, and price range. Summarize our biggest differentiating advantage in one sentence.
3
Generate a SWOT analysis
Tool: continue the same conversation
Based on the previous two steps, generate a SWOT analysis for [our product] (3 points each for Strengths/Weaknesses/Opportunities/Threats), with one supporting reason per point.
4
Draft a competitor analysis report outline
Tool: continue the same conversation
Turn the above into a presentation-ready competitor analysis report outline with five sections: Executive Summary, Competitor Overview, Differentiation Analysis, SWOT, and Recommended Actions — give a subheading and key talking points for each section.
5
Human review + add first-hand information
Manual step · AI can't replace this
Add first-hand information AI can't access — hands-on product testing, internal sales data — and verify that any specific numbers or citations in the AI output are accurate before finalizing.

Batch-Produce Instagram Content with AI

Tools involved: ChatGPT (topics + copy) + Midjourney (cover image prompts) · ~1 hour per post (writing solo usually takes 2-3 hours)
1
Batch topic ideation
Tool: ChatGPT
I run an Instagram account about [account niche/focus], targeting [audience description]. Give me 10 post topic ideas suitable for the near term, tag each with its likely angle (educational/product showcase/emotional connection), and rank them by expected reach potential.
2
Generate caption + full copy
Tool: continue the same conversation
For the topic "[chosen topic]," generate 5 Instagram-style captions (under 20 words, at least 2 using a number/list format) and one full post caption (100-150 words, moderate emoji use, ending with a call-to-action for comments), in a [conversational/professional/enthusiastic] tone.
3
Generate cover image prompts
Tool: Midjourney
Generate 3 sets of AI image-generation prompts for this post's cover image. Style: [common Instagram cover style, e.g. "bold text overlay + candid photo feel"], centered on "[the post's core message]," highlighting [keyword/number].
4
Human review before publishing
Manual step · AI can't replace this
Verify that any data or recommendations in the copy are accurate, check for platform-restricted claim language ("best," "guaranteed," etc.), and confirm the image and copy match in style before posting.

Build a Customer Service Script Library with AI

Tools involved: Claude (long-document understanding + categorization) + a spreadsheet tool · Full process ~half a day (manual organizing usually takes 2-3 days)
1
Import raw Q&A and categorize
Tool: Claude (long-document understanding)
Here is our historical customer support Q&A log (pasted/uploaded). Organize it into categories such as "pre-sale questions, order & payment, shipping & post-sale, returns & refunds," presented as "question - standard response" pairs, and merge duplicate questions.
2
Fill script gaps
Tool: continue the same conversation
Based on the categories above, what common scenarios for our [product/service] might not yet be covered in this script library? List 5-8 likely-missing high-frequency questions with suggested responses.
3
Unify tone + compliance check
Tool: continue the same conversation
Review all the scripts above and unify them into a [friendly/professional/concise] brand tone. Flag any entries with promissory language ("guarantee," "definitely") that should be confirmed with legal/compliance.
4
Organize into a searchable table + human review
Manual step · AI can't replace this
Import the finished content into a spreadsheet tool and tag it by category for searchability. Have a senior support agent review each entry for accuracy, and confirm anything touching pricing/policy matches the current, up-to-date rules.

Write a Job Posting + Interview Questions with AI

Tools involved: ChatGPT · Full process ~30 minutes (writing solo usually takes 1-2 hours)
1
Draft the job posting
Tool: ChatGPT
Write a job posting for a [role title] position. Requirements: [key requirements/responsibilities]. Include: role summary, key responsibilities, required qualifications, nice-to-haves, and what makes this role/team appealing.
2
Generate a matching interview question bank
Tool: continue the same conversation
Based on the job posting above, generate 10 interview questions covering: technical/functional skills (4), behavioral/STAR-format questions (4), and culture-fit questions (2). Note what a strong answer would look like for each.
3
Human review + legal/compliance check
Manual step · AI can't replace this
Confirm the posting complies with local employment law (e.g. required pay-range disclosure, non-discriminatory language), and adjust tone to match your company's actual voice before publishing.

Build a Product Launch Content Package with AI

Tools involved: Claude (copy) + Midjourney (visuals) + Grammarly (polish) · Full process ~half a day (writing solo usually takes 1-2 days)
1
Distill core selling points
Tool: Claude
Here are the key facts about our new product/feature: [paste details]. Distill this into 3 core selling points ranked by what customers will care about most, each with one supporting proof point.
2
Draft the launch announcement
Tool: continue the same conversation
Based on the selling points above, write a launch announcement (blog post style, 300-400 words) covering: the problem it solves, what's new, and how to get started.
3
Adapt into social captions
Tool: continue the same conversation
Adapt the announcement above into 3 short social captions suited for Instagram/LinkedIn/X, each under 60 words, with a clear call-to-action.
4
Generate supporting visuals
Tool: Midjourney
Generate an image prompt for the launch's hero visual, capturing the mood of "[core theme]," in a style consistent with [brand style reference].
5
Final polish + fact-check
Manual step (with Grammarly assist) · AI can't replace this
Run the final copy through Grammarly for tone/clarity polish, then have a human confirm every specific claim, price, or date is accurate before publishing.

Draft a Product Requirements Doc (PRD) with AI

Tools involved: ChatGPT · Full process ~1-2 hours (writing solo usually takes half a day to a full day)
1
Clarify background and problem statement
Tool: ChatGPT
I'm writing a PRD for [feature/product name]. Background: [rough background info]. Help me write a clear Background and Problem Statement section, and flag any information you think is still missing.
2
Break down feature requirements
Tool: continue the same conversation
Based on the background above, break this down into a feature list, each with: description, priority (P0/P1/P2), and a rough acceptance criterion.
3
Draft the full PRD
Tool: continue the same conversation
Combine everything above into a complete first-draft PRD with these sections: Background, Goals & Non-Goals, Feature Requirements, Success Metrics, and Open Questions.
4
Human review with engineering/design
Manual step · AI can't replace this
Walk the draft through engineering and design to confirm feasibility and surface constraints AI wouldn't know about (existing technical debt, team capacity, etc.), then finalize.